Helpful tips

Does archiving in Outlook free up space?

Does archiving in Outlook free up space?

While most email services provide you with enough storage space, you may wish to archive your folders to free up additional space in your mailbox. Using Microsoft Outlook, you can automatically archive folder items that match your criteria, such as items older than three months.

Is there an archive folder in Outlook?

For Microsoft 365,, and Exchange accounts, the Archive folder is one of Outlook’s default folders, like Inbox, Sent Items, and the Deleted Items folder. Using the Archive button to move messages to the Archive folder doesn’t reduce your mailbox size.

How do I create an archive in Outlook?

To manually archive Outlook items, do the following:

  1. Click the File tab.
  2. Click Cleanup Tools.
  3. Click Archive.
  4. Click the Archive this folder and all subfolders option, and then click the folder that you want to archive.
  5. Under Archive items older than, enter a date.

How do I create a .pst file in Outlook?

Create an Outlook Data File (. pst) to save your information

  1. From the Inbox, select New Items > More Items > Outlook Data File.
  2. Enter a File name.
  3. To add a password, check the Add Optional Password box.
  4. Select OK. Type a password in both the Password and Verify Password text boxes and select OK again.

Do archived emails take up storage?

Yes, messages that are archived count towards your storage quota. Even messages in the trash and spam are counted. The only difference is that messages in the spam and trash will probably be permanently deleted within 30 days, which automatically frees up space in your account.

Does archiving files save space?

Archival programs are used often to back up data. You would use archives to backup a folder or a number of files into a single file and compress them as well. This allows you to save space and then store that individual file on a floppy or other removable media.

What is the archive folder in Outlook for?

Archive button (Outlook) The Archive button moves messages to a folder named “Archive.” It’s just a folder, like Inbox and Sent Items. AutoArchive (Outlook) AutoArchive is an antiquated option in Outlook to move messages to a separate . PST file stored on the hard drive of your computer.

Where is Outlook archive folder stored?

The default location for your archived files is H:\Config\Outlook\archive. pst. If this folder does not exist, contact the LTS Help Desk. To change your archive location, refer to Customizing AutoArchive Settings.

How do I open an archive file in Outlook?

  1. Open Outlook and navigate to. the File menu.
  2. Click the Open & Export option.
  3. Click on Open Outlook Data.
  4. Navigate to where the archive file (.pst) is saved.
  5. Click on the archive file (.pst) and select the Open.
  6. Right click the Archives folder.
  7. Select Close “Archives”
  8. Open Outlook and navigate to. the File menu.

Can you open a PST file without Outlook?

If your Microsoft Office license has expired and you want to open your PST files without Outlook, you should download an external tool. The free program “Coolutils Outlook Viewer”, for example, enables you to open your PST file without Outlook.

Where is Outlook PST file in Windows 10?

You can find your . pst file in one of the following locations: Windows 10 drive:\Users\\AppData\Local\Microsoft\Outlook. Windows 10 drive:\Users\\Roaming\Local\Microsoft\Outlook.

How do I set up an outlook archive?

To set up auto archive in Microsoft Outlook 2010 and 2013, please do it as following steps: Step 1: Click on the File tab and click on Options. See screenshot: Step 2: Click on Advanced then the AutoArchive Settings button in Outlook Options window. See screenshot: Step 3: Now configure AutoArchive feature in AutoArchive window.

How does archive work on outlook?

Outlook Archive (and AutoArchive) moves older email, task and calendar items to an archive folder, which is stored in another location on your hard drive. Technically, archiving transfers older items from the main .pst file into a separate archive.pst file that you can open from Outlook any time you need it.

How to set up the auto archive in outlook?

Setting up Auto Archive in Outlook Click the “File” tab and select “Options.” Click the “Advanced” and select “AutoArchive Settings.” In the “AutoArchive” box, click the checkbox for “Run AutoArchive every” and select how often you want it to run.

How do I automatically archive emails in outlook?

First, open the Outlook for Auto Archive Emails. Now go to the File tab and then go to Options and go to Advanced section. Now click on the button you see Auto Archive Settings.